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Bank payments

If you often have to record one off payments you don't need to set up supplier accounts. Bank payments are a quick and easy way to record one off payments or payments which aren't for a supplier, such as bank charges or loan payments.

When you post a Bank Payment the transaction type changes depending on the bank account type in the Bank Record. The payments appear on the audit trail as the following transaction types:

Accounts Plus and Accounts Professional only - You may have payments which you post on a regular basis. To avoid having to enter the details for these each time, you can use the Memorise and Recall options.

To post a Bank PaymentOpen this section

  1. Bank > Bank Payments > complete the window as follows:

    Bank

    From the drop-down list, choose the bank account you want to pay from.

    Date

    Enter the date of the payment.

    Ref

    Enter the reference you want to associate with the payment.

    N/C

    From the drop-down list, choose the required nominal code.

    Dept

    From the drop-down list, choose the required department.

    Fund

    This only appears if you select Enable Charity\Non-Profit in Settings > Company Preferences.

    From the drop-down list, choose the required fund.

    Project Ref

    Accounts Professional only

    This only appears if you select Enable Project Costing in Settings > Company Preferences.

    From the drop-down list, choose the required project.

    Cost Code

    Accounts Professional only

    This only appears if you select Enable Project Costing in Settings > Company Preferences.

    From the drop-down list, choose the required cost code.

    Details

    Enter the details for the payment.

    Net

    Enter the net value of the payment.

    Tip: If you enter the gross value and click Calc. The net and tax values calculate based on the tax code.

    T/C

    From the drop-down list, choose the required tax code.

    Tax

    This automatically calculates from the net value and tax code.

    Tip: If required, you can change this value.
  2. Save > Close.

To memorise a Bank PaymentOpen this section

Accounts Plus and Accounts Professional only
  1. Bank > select the required bank account > Bank Payments > enter the details as normal.
  2. Memorise > in the File name box, enter a description > Save.

To recall a memorised Bank PaymentOpen this section

Accounts Plus and Accounts Professional only
  1. Bank > select the required bank account > Bank Payments.
  2. Recall > select the required file > Open.

To create and print a cheque for your Bank PaymentOpen this section

Accounts Plus and Accounts Professional only
  1. Bank > select the required bank account > Bank Payments > enter the details as normal.
  2. Print Cheque > if you want to associate this with an existing supplier, from the Payee drop-down list, choose the required supplier.
  3. Enter the required details in Address, Telephone and Fax > Save > Close.
  4. Bank > Cheques > select the cheque > Print Cheques > select the required layout and output > Run.
  5. If the cheque prints ok > Yes > Close > Close.

    If the cheque doesn't print ok > No > repeat from step four above.

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